Spending Restrictions
Spending restrictions control how and where a card can be used. You can limit spending by amount, time frame, transaction size, merchant category, or add additional stand-alone budgets.
What A Card’s Spending Restrictions Are
Spending restrictions define the rules that apply to a card.
Use spending restrictions to limit card usage to specific amounts or rules, such as daily caps, merchant limits, or transaction maximums.
Set Spending Restrictions On A Card
Admins and reviewers with spending authorization can add or edit restrictions.
Any admin or reviewer with spending authorization can update spending restrictions on a card from the card details page.
| 1. | Go to the Cards page. |
| 2. | Select the card you want to update. |
| 3. | Under Spending Restrictions, review or edit the available settings. |
Restrict Spending By Amount
Set limits based on total, daily, weekly, or monthly time frames.
The dollar amount tied to a card can be configured using four time frames.
Budget
Set a fixed total amount that cannot be exceeded.
The Budget limit sets a static total amount for the card.
You can also enable For single use, which allows the card to be used only once. After the first transaction, the card is automatically suspended.
Daily
Limit how much can be spent in a single day.
The entered amount cannot be exceeded in one day. The limit resets at 12:00 AM Pacific Standard Time (PST) for US accounts and at 12:00 AM Coordinated Universal Time (UTC) for EU and UK accounts.
Weekly
Limit how much can be spent within a seven-day period.
The entered amount cannot be exceeded in a week. The limit resets each Sunday at 12:00 AM PST for US accounts and at 12:00 AM UTC for EU and UK accounts.
Monthly
Limit how much can be spent within a calendar month.
The entered amount cannot be exceeded in a month. The limit resets at 12:00 AM PST for US accounts and at 12:00 AM UTC for EU and UK accounts on the last day of each month.
Additional Budgets
Create stand-alone budgets that apply directly to a card.
Select + Budget to create an additional budget for the card. These budgets apply once the card is assigned to a user and do not replace the card’s primary budget.
For more information about pre-approval budgets, see Pre-Approvals.
| 1. | Select + Budget. |
| 2. | Enter the budget details, including Name and Amount. |
| 3. | Choose the time frame for the budget. |
| 4. | Optional: Select Add Day Restrictions to limit spending to specific days of the week. |
| 5. | Select Add Budget to save. |
Additional Restrictions
Apply further controls to manage daily use, transaction size, and merchant categories.
Daily Limit
Set a maximum amount the card can spend per day.
A daily limit sets a cap on total daily spending, regardless of the card’s overall budget. For example, a $50 daily limit means the card cannot exceed $50 in total transactions per day.
Transaction Limit
Restrict the maximum amount per individual transaction.
A transaction limit prevents any single purchase from exceeding the specified amount. For example, a $500 transaction limit means no single charge can be more than $500.
Merchant Restrictions
Control where the card can be used.
Select up to 10 merchants or categories where the card can be used. For example, a card restricted to Food & Drinks can only be used at food and beverage locations.