User roles

User roles control what people can see and do in your Emburse Cards account, including managing users, approving spending, reviewing transactions, and handling budgets.

User Roles in Emburse Cards

There are multiple user roles in an Emburse Cards account: Admin, Accountant, Reviewer, and Member.

To learn how to manage users, see Manage Users.

The table below outlines the permissions for each role.

Admins

This section describes the Admin role and its responsibilities.

There can be more than one admin for an Emburse Cards account. Admins typically create the account or are assigned the role by another admin.

Admins have full access to account settings, user management, cards, budgets, bank transfers, transaction review, and reporting.

Accountants

This section describes the Accountant role and its responsibilities.

Accountants are usually responsible for bookkeeping and reconciliation tasks.

They can review transactions, export bank statements, and edit expense categories. In most other areas, their access is view-only.

Reviewers

This section explains how Reviewer permissions work and how they affect approvals and visibility.

Can approve spending

This setting controls whether a reviewer can approve purchase requests and assign cards.

A reviewer with Can approve spending can approve purchase requests for users or departments they oversee and assign cards within that scope.

A reviewer without this permission can review transactions and support bookkeeping tasks, but cannot approve requests, assign cards, adjust budgets, or enforce spending controls.

Has access to all transaction activity

This setting controls how much transaction data a reviewer can see.

A reviewer with Has access to all transaction activity can view all cards and transactions across the entire account, including activity for users they do not supervise.

A reviewer without this permission can only view cards and transactions for their direct reports or for users within their assigned department, location, or label.

Can approve spending and has access to all transaction activity

When both permissions are enabled, the reviewer has expanded approval and visibility capabilities.

A reviewer with both Can approve spending and Has access to all transaction activity can create a new member while creating a new card.

A reviewer who has Can approve spending but does not have Has access to all transaction activity can create a new card only for an existing member. They cannot create a new member during the card creation process.

Supervisors and direct reports

This section explains how reporting relationships affect reviewer visibility.

Reviewers can be restricted to see transactions only from their direct reports.

For more information, see Supervisors .

Teams

This section explains how team membership affects transaction visibility.

If users are part of the same team, reviewers can view card and transaction activity for those users, even if they are not direct reports.

For more information, see Teams .

Members

This section describes the default access level for standard users.

Any user invited to an account is assigned the Member role by default.

Members can only view and manage cards and transactions that are assigned to them.